This notice explains how Hedman Partners processes users’ (hereinafter “you”) personal data in relation to the Hedman Partners contact form and newsletter. Additionally, we process personal data when you respond to our recruitment postings on our website.

The controller of personal data is Hedman Partners & CO OÜ, registry code 11978387, address Rotermanni tn 8, 10111 Tallinn, e-mail address info@hedman.legal (hereinafter “Hedman Partners”, “we” or “us”).

Processed personal data

We collect your name, e-mail address, and submitted question or description. We ask you not to include any excessive personal information through the contact form.

We also collect your name, e-mail, LinkedIn URL, and CV when you send a job application to Hedman Partners.

Purposes of personal data processing

We will use the contact information and text submission provided in the contact form to enable us to respond to your queries. We may also send you updates regarding our service.

During the recruitment process, we review your LinkedIn profile and CV you have provided to select possible candidates. We will use your contact information to get in touch with you.

Legal basis

The processing is necessary to take steps at the request of the data subject prior to entering into a contract.

The legal basis to send you our newsletter and service information is consent.

Storage of personal data

We have taken necessary technical and organizational security measures to protect your personal data against accidental or unlawful destruction, loss or alteration and against the unauthorized disclosure, abuse, or other processing in violation of applicable law. The information you provide is stored on our own or one of our business partners’ secure servers within the EU.

Retention

Typically, we store users’ personal data for 1 year after you make a query through our website. We erase personal data after the above-described storage period or when you request us to erase your personal data. In the event of a dispute, the personal data will be retained until an agreement is reached or until the due date for the claim expires.

We the right to retain job applicants’ personal data for up to 1 year after filling the corresponding job position.

Disclosure to recipients

Any data you provide will not be publicly displayed or shared to other users. Certain employees have access to personal data to the extent necessary for the performance of their work duties.

Rights in relation to personal data

Right to access. You may get information regarding your personal data.

Right to data portability. You have the right to receive your personal data from us in a structured, commonly used, and machine-readable format and to independently transmit those data to a third party.

Right to erasure. You the right to have personal data we process about you erased from our systems if the personal data are no longer necessary for the related purposes.

Right to rectification. You have the right to correct any personal data that we process during responding to your queries or recruitment.

To exercise any of the abovementioned rights, you should contact our customer support. We will respond to your requests within 30 days.

Electronic communication

When you sign up for our newsletter and/or for legal templates, we will send you updates, news, or other content related to Hedman Partners. You may opt-out from our emails by clicking “Unsubscribe”.

Web-Cookies

Cookie is a small text file that a website stores on your computer or mobile device when you visit the website. This allows the website to remember your activities and preferences (for example, language, font size, display preferences, IP address, device).

Cookies allow us to monitor website traffic and user interaction with the website, and to analyze visitor behavior and improve the visitor experience.

The legal basis for using cookies is our legitimate interest in ensuring the technical functionality of the website. If cookies are used to remember your choices, for statistical purposes or for marketing, the legal basis is your consent.

All the necessary information about the cookies used and your options are displayed in the cookie settings window, which you can open at any time in the bottom right corner of our website.

Dispute resolution

If you have questions, please feel free to contact us at info@hedman.legal. The supervisory authority is the Estonian Data Protection Inspectorate (info@aki.ee).